Stage 01
Save trusted supplier details
Keep the supplier name, contact, domain, and known bank details in one reviewable record instead of scattered email threads and spreadsheets.
- Supplier record
- Known bank details
- Who verified it
Product
A second check before a supplier invoice gets paid.
PayHQ is built for the moment when a trusted supplier invoice arrives and one important detail has changed. It helps the business check the supplier, payment details, reviewer, and approval reason before money leaves the account.
The practical problem
Most wrong payments do not start with a dramatic warning. They start with a familiar invoice, a busy day, and a bank account that nobody compares with the saved supplier record.
Payment protection
PayHQ follows the invoice from arrival to approval.
Stage 02
Compare every invoice
When an invoice arrives, PayHQ checks it against the trusted record so a familiar supplier with changed payment details does not slip through unnoticed.
- Supplier match
- Invoice amount
- Payment details
Stage 03
Flag what needs a second look
Changed bank details, unknown suppliers, missing verification, and low-confidence document reads are surfaced as review work before approval.
- Changed account
- Unknown supplier
- Missing proof
Stage 04
Keep proof of the decision
Each reveal, review, supplier update, and approval leaves a record of who checked what and why the payment was allowed to move forward.
- Reviewer
- Reason
- Audit trail
Product step 01
First, save what should be trusted
A supplier record gives the business a known place for supplier names, contacts, domains, and bank details. The invoice is no longer the only source of truth.
Check 01
Keep the supplier record separate from the invoice.
Check 02
Record known bank details before they are needed in a rush.
Check 03
Make supplier changes part of a review process.
Product step 02
Then, check each invoice against that record
When a supplier invoice arrives, PayHQ compares the invoice details with what the business already knows and highlights what changed.
Check 01
Show whether the supplier is known.
Check 02
Compare payment details before approval.
Check 03
Flag missing or unusual information for review.
Product step 03
Finally, approve with proof
The reviewer sees the risk reason, reveals sensitive details only when needed, and leaves a clear trail for the owner, accountant, or auditor.
Check 01
Control who can view bank details.
Check 02
Capture who reviewed the payment.
Check 03
Keep the decision reason with the invoice record.
Walk through a supplier invoice before the next payment run.
Use a demo to see how PayHQ highlights changed payment details and records the review before approval.